The best party equipment hire list is the one that matches how your event will run. Before ordering, decide where people will sit, how food and drinks will be served, and what facilities the site already has.
Count guests and places separately
A seated meal needs a place setting for each diner. A standing event still needs somewhere for guests to sit when they want a break. Check the venue’s own furniture first, then use the furniture and tableware range to fill the gaps. Rectangular and round tables, chairs, tablecloths, crockery, glassware and cutlery are listed.
Match catering gear to the menu
Ask the caterer which items they bring. Grafton Hire lists BBQs and spits with gas, bain-maries, ovens, urns and cool rooms under catering equipment. Confirm the available items and their power or access requirements before booking.
Separate music from announcements
A takeaway PA speaker system may suit speeches, while a jukebox with karaoke or Bluetooth speaker may suit the party. Discuss your plan against the actual sound and lighting range. Do not assume microphones, projectors or a full production service are included.
Check cover and facilities
For an outdoor event, ask about marquees suited to the surface and space. Check existing toilets and whether portable units are needed. Put paths, parking and delivery access into the plan, not just the party area.
Agree who does the setup
Grafton Hire installs marquees and dance floors. Furniture is delivered for you to arrange, with placement help on request. Assign someone to receive the gear and check it against the hire list.
Send the date, address, guest count and item list to get a quote. For Grafton, Maclean, Yamba and Clarence Valley hire enquiries, Call (02) 6643 2878.
